Today's Hours: |
|
We are pleased to you have you as a member of our Valley City State University Library Staff!
As an employee of Valley City State University and the Library, you will be expected to follow these rules and policies. Before you receive your first paycheck, you will be asked to sign a checklist form indicating that you have read and agree with the rules.
Allen Memorial Library is proud to support a large number of student employees. Much of the important work that happens in our library is the direct result of student employees’ accomplishments. We appreciate the time and effort that students invest in making our campus operate efficiently and effectively.
As an employee, you are taking the first steps toward a lifetime of work and achievement. Your job on our campus is a real job. It affects the day-to-day operations of the library and the quality of our services to the students, families, staff and faculty that make up our VCSU Community.
You should take your campus job seriously as it can help you learn many skills that will translate to future work success. The Library Director as your supervisor will likely be called to provide a reference or recommendation for you when you are searching for employment after graduation. Future employees will be looking at your work experience to discover your skills, talents, and work ethic. Your time as a student should not be wasted. Learn all that you can and explore the areas that interest you for your future. No knowledge is wasted!
For a Planned Absence such as sport activities or course related trips, you must notify your Immediate Supervisor at least TWO WEEKS IN advance. Your Immediate Supervisor will let you know if you need to find a replacement or make the time up. Your Immediate Supervisor will discuss alternative arrangements with the Library Director who will approve the absence.
Unexcused Absences: If absence procedures are not followed, you will receive an unexcused absence notice which you and your Immediate Supervisor will sign; it will be placed in your personnel file. THREE unexcused absences may be grounds for dismissal from your job at the Library. After the 3rd unexcused absence, your supervisor will set up a meeting with you, your Immediate Supervisor and the Library Director to discuss options and determine further actions.
Library Office
Updated: 2015 August
Student employees are required to “clock in” at the beginning and “clock out” at the end of each shift. If there is a problem with Web Clock or you forget to clock in or out, please fill out the WEB CLOCK CHANGE REQUEST form (purple sheet). Have your supervisor sign on it. Forms without your supervisor's approval is NOT processed and it may delay your paycheck! Leave the form in Donna's mailbox.
Students are paid on 15th and 30th of the month. Please note that the first paycheck is deposited in your bank account at the end of the 2nd payroll period!
Student employees are required to “clock in” at the beginning and “clock out” at the end of each shift.
How to log your hours using Web Clock:
Confidentiality- Do not discuss information seen or heard during work
You will work with confidential library records at Allen Memorial Library and will be expected to read, understand, and sign a Confidentiality Statement. Do not give out information about who has an item on loan. You may answer inquiry by stating when the item in question is expected back. Portfolios from the archives are not available for check out. Unauthorized release of confidential information is a serious violation of the Family Educational Rights and Privacy ACT (FERPA), which may result in termination of employment and potential legal action.
You may be entrusted with photocopier, phone and printer codes in order to provide paid services for library patrons. These codes are not for your personal use. Thus do not share these codes with others or give “free services” to others. Misuse may result in dismissal from employment at the library.
If you use library supplies please put them back where you got them. Library supplies are not for your personal use.
Library Office Equipment, Phone Messages, Personal Conduct
It is university policy that computers, phones, fax machines, photocopiers, printers and other resources are the property of the university to be used in conducting job-related work. You should not make or take calls on your personal phone or the library’s phone during your working hours (except emergency). Misuse of university resources is grounds for dismissal.
A neat and clean appearance is always required. Wear your name badge when you are working. This helps patrons identify you as someone employed at the library.
What not to wear: Tight leggings or spandex, tank or crop tops, tattered or ripped clothing, sweat pants, or caps.
Shoes should be worn all times. Sweatshirts and t-shirts are allowed, however, please be sure that any messages on them are in line with the mission of VCSU.
Keep in mind that while we don’t have to like everyone with whom we work, we do need to be able to do the work in our unit together. First, consider if you can discuss the conflict with your co-worker. If that is not possible, talk with the Director or your supervisor. Together we can discuss possible ways to handle the conflict. Remember: conflict resolution requires that both parties participate in attempting to solve the problem.
At the end of each semester your performance evaluations will be conducted. You will meet briefly with your immediate supervisor to discuss work performance and jointly agree on performance ratings.We want you to be successful and satisfied in the work you do with us. If you are unsure of how to do anything, or just wonder why we do something a certain way, please, ASK us. We really appreciate a thoughtful and inquisitive worker.
For short breaks (bathroom, drinks, etc.), inform a staff member or student employee so they’ll know to work at the front desk. The circulation desk should NOT BE LEFT UNATTENDED! For longer breaks, you may want to schedule in advance if there is a specific time you’d like to take your break.
Student employees are eligible for one ten minute break for every four hour consecutive hours worked. It is not appropriate to come to work 10 minutes late or to leave 10 minutes early and count that as your break.
When working an eight-hour day, you are entitled to a meal time of at least 30 minutes. You are not paid for meal periods when you are completely relieved from duty during the break, so be sure to clock out at the beginning of the break and clock in at the end.
There is a small refrigerator available in the center office for use by employees. Feel free to use it, bringing pop and/or snacks to work to eat during your break time. Keep track of any items that you put in the fridge and throw away any old items. Please do not eat lunch/supper/snacks at the Circulation Desk or in areas where the public can see you. Help yourself to treats that are set out on the table in the center office—we enjoy treats as often as we can at the library!
As an employee of the Library, we will be communicating with you through the official means of communication on campus, your Valley City State University email account. You are expected to check your email for messages from Library Staff at least once per day and if you receive a message, you are required to reply to it. Your reply can be as simple as "I got it!" or "Okay" but you must send an acknowledgement of having seen and understood the content of the email. Communication is one area that you will be evaluated on, so reading email and responding is important to both us and you.
Donna James
2015 Feb 20